The mission of the Philip Weltner Library is to support the University's academic programs. The library also:
- serves as the Archives of the University
- supports the extra-curricular interests of members of the University community.
- collects an appropriate selection from the universe of available material
- organizes, describes, and houses the collection for effective access and preservation
- provides prompt and equitable access to the collection
- provides suitable instruction and assistance in the use of the library
- provides reasonable access through formal arrangements or agreements to additional resources.
The Librarian reports directly to the Provost. The Academic Program Committee, a standing committee of the Faculty Meeting, is charged to "Serve in a general advisory capacity to the Librarian on matters of acquisitions and library policy and to act as a liaison between the library and the faculty." The Academic Program Committee includes the Provost, four tenured faculty to serve staggered two-year terms, and three untenured faculty to serve one-year terms - all elected by faculty vote and exclusive of members of Faculty Council. The Librarian presents the Annual Report of the library to the Academic Program Committee.
- The of the library is responsible for all aspects of its operation. She has unique responsibility for the composition of the library collection and for consultation with the faculty.
- The is responsible for the acquisition, organization, description, and physical maintenance of the library's collections (other than Archives) and for the library's computer systems.
- The are responsible for provision of reference service to patrons, including group and individual orientation. They are further responsible for organization and oversight of interlibrary loan services. One is also the Archivist, responsible for organization, physical maintenance, and provision of access to the Archives.
- The is responsible for the oversight of the public workstations, evaluating, coordinating and updating access to all electronic resources, and providing reference and instruction. This positions serves as the library webmaster.
- The is responsible for ordering and receiving all materials other than periodicals. She is also responsible for keeping internal financial records and liaisons with the University Business Office.
- The is responsible for circulation services, shelving of materials, overdue transactions and notices, operation of the print reserves collection, supervision of student assistants and general aspects of security.
- The and is responsible for organization and oversight of interlibrary loan services, electronic reserves, circulation services and student worker supervision.
- The Periodicals Assistant is responsible for ordering, receiving, and maintaining periodicals and for binding.
- perform a wide range of tasks under the immediate supervision of permanent staff members. Student employees are essential for providing basic circulation services during the library's extended hours.
The arrangement of the library's collections is determined by the purpose and format of individual items.
- The Reserve collection consists of high-use items which require restricted loan conditions. Reserve materials are housed at the Circulation Desk and must be retrieved by library staff, although articles and short excerpts from books will be placed into the electronic reserve system. Reserves are arranged by format, instructor, course, and title. The loan terms for reserves are specified by individual instructors. Materials should come from the library's collections, but in some circumstances may be provided by instructors. If an item is selected from the library's collection, the instructor should verify that it is actually available. Materials should be given to the Circulation Supervisor at least three days before they are to be used, so that they can be labeled, bar coded, scanned (if applicable) and bibliographical data put into the circulation system. Each item or group of items should be clearly identified by faculty member's name and course, and have the desired usage terms clearly specified. All items are taken off reserve at the end of each semester. Library items are returned to their normal stack locations; professors' personal items, if not retrieved by their owners, will be forwarded to the Faculty Secretary. The library is not equipped to make photocopies for faculty; if photocopying is required, arrangements should be made with the Faculty Secretary. Instructors are responsible for compliance with pertinent sections of Federal copyright law. Self-service photocopiers are available for use.
- The circulating (MAIN) collection is intended to provide the highest degree of individual access to materials. The bulk of the library's collection consists of printed monographs and similar publications, i.e., books. Normally, books are in the main collection, arranged on open shelves using the Library of Congress (LC) Classification system, and available for loan (30 working days, or 180 working days for faculty). The main collection is shelved on the first and second floors.
- The low shelf in the main reading room holds selected new books, arranged by LC number.
- Nonprint materials (computer disks and sound and video cassettes and discs) are housed in closed stacks, due to high loss and misplacement rates experienced when these items were housed in open stacks. Nonprint materials circulate for 7 working days.
- The current and recent unbound issues of printed periodicals are housed on the hinged shelves in the circulation area, arranged alphabetically by title. The current issue is placed on display with the recent unbound issues underneath. Certain periodicals are designated as Reserves and are shelved behind the Circulation Desk. Periodicals in newspaper format are shelved separately. As periodical volumes are completed, they are bound and moved to the basement, again arranged in alphabetical order by title. Periodicals do not circulate. Some periodical volumes are on microfilm or microfiche, which are housed by the microfilm equipment in the basement.
- Current and recent newspapers are shelved in the main reading room at the bay window. For most papers, these are the only holdings. There are backfiles on microfilm for the New York Times and Wall Street Journal. Newspapers do not circulate.
- Juvenile materials are housed in a seminar room on the second floor. This collection is intended to provide specimens of children's books to support the teacher education program but is available for general use. These are arranged using LC number (with the exception of certain older items which are in a modified Dewey Decimal order) and have the same loan periods as the main collection.
- The Reference collection consists of materials frequently used for brief consultation or the selection of other materials. Both printed and computer-based resources are available. The Reference collection is arranged by LC number. Reference materials do not circulate.
- The Archives consist of documents transferred from various offices, memorabilia of the University, and published works concerning the University, its community, and its namesake (General Oglethorpe). Materials marked in the catalog as Archives, Hartsock, Lanier, and Oglethorpe are part of the Archives collection. The Archives are open only by appointment with the Archivist, since many of the materials are unique and require special attention to preservation.