Faculty Guidelines for Submitting Reserves

Course Reserves

Materials will be placed on reserve at the request of the course instructor. Course reserve materials are intended for non-commercial, educational use only, and only lawfully acquired material will be placed on reserve. When submitting items for reserve (both electronic reserve and print reserve), please provide a completed Library Course Reserve Form. Forms may be emailed to accompany electronic reserve materials or printed out to accompany print reserve materials.

Print Reserve Guidelines

  • Provide a completed Library Course Reserve Form with your reserve items. http://library.oglethorpe.edu/files/2017/10/Course-Reserve-Form.pdf 
  • Allow sufficient time for the return of charged audiovisual materials and recalled books.
  • Personal copies placed on reserve will be barcoded. The library is not responsible for lost or damaged personal copies.
  • The library cannot accept reserve items that belong to other libraries or to audiovisual rental companies.
  • Print reserve materials will be shelved at the circulation desk under your last name.
  • Photocopied items will be stapled to a manila folder unless an alternative binder or cover is provided.
  • Items will be returned via campus mail at the end of the reserve period.
  • The use of photocopied material for reserves is subject to U.S. copyright law. If the material to be placed on reserve does not fall within ‘Fair Use’ then you are responsible for obtaining the necessary permissions. Please see the Course Reserves Copyright Guidelines for more information.

If you have questions regarding print reserve materials, please contact Mersiha Varupa.

Electronic Reserve Guidelines

E-Reserves are scanned copies of journal articles, book chapters, and class notes which are made available on Moodle, a secure portion of the OU network. Please see the guidelines for copyright as it applies to the use of Moodle.

  • Photocopies must be clear and legible to ensure a quality scan.
  • Allow a minimum of 2 days (1 week at the beginning of a semester/session) for processing.
  • Items that are already available in electronic databases will not be placed on E-Reserves.
  • Materials on e-reserve will be accessible by instructor name.
  • In order to view e-reserve materials in Moodle, users will be required to enter their Oglethorpe ID and password.
  • At the conclusion of the academic session, items will be removed from E-Reserves and the corresponding photocopies will be returned to you via campus mail.
  • Items on E-Reserve are subject to U.S. copyright law. If the material to be placed on e-reserve does not fall within ‘Fair Use’ then you are responsible for obtaining the necessary permissions. Please see the Course Reserves Copyright Guidelines for more information.

If you have questions regarding e-reserve materials, please contact Electronic Reserves

Course Reserves Copyright Guidelines

  • Only a small portion of a copyrighted work (such as a chapter from a book or an article from a journal issue) should be copied for inclusion in course reserves without the permission of the copyright owner.
  • Course packets will not be available electronically without the permission of the copyright owner.
  • The repeated use of e-reserve material in the same course for subsequent semesters may infringe on the copyright owner’s exclusive rights of reproduction and distribution, and normally requires permission from the copyright owner.
  • Reproduced course materials should include the copyright notice found on the original item. If no such notice can be found, a general statement that the work may be protected by copyright may be used.

These guidelines are based upon the fair use provision of the United States copyright law, as found in Section 107 of Title 17 of the United States Code:

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include –

  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work;
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work.

The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors.